MailMarshal and Confidential Information

Email has been an open and easy medium for leaks of confidential information and accidental confidentiality breaches. Reports from industry analyst IDC indicate that 84% of all confidential information loss (whether accidental or purposeful) is generated internally by employees. Protection of confidential or commercially sensitive information is a key concern for many companies. MailMarshal and Postini Perimeter Manager  allows you to control the distribution of this information via email:

• MailMarshal's text censor and Postini Perimeter Manager 's content filters can detect and quarantine messages containing common words related to confidential data, such as confidential, secret, Client list, Financial report, Marketing plan for internal use only, etc.
• MailMarshal and Postini Perimeter Manager  can also look for specific words that are unique to a confidential project. For example, a new product may be given an internal code name; MailMarshal can scan for and quarantine messages containing this code name. Another method for controlling specific documents is to embed a hidden code number in a confidential document. Ordinary users will not be able to see the code but MailMarshal will be able to read it if someone attempts to send that document through external email. The message can be quarantined and the appropriate supervisor notified instantly.
• The distribution of specific confidential information can be limited to a select few managers and supervisors, while standard users can be blocked from sending this information.
• MailMarshal can block the distribution of specified file types.
• Extensive logging and archiving facilities make it easy to audit message transactions as well as what rules have been broken.
• Automatic notifications can alert the appropriate person as soon as someone attempts to breach confidentiality policies
• Management reports by user can identify problem areas
• In addition, MailMarshal Secure introduces secure, encrypted email to ensure the security of confidential data which must be sent by email.

WebMarshal and the Postini Perimeter Manager for Web Managed Service can control uploading of confidential documents through web-based email.