Google Sites help DFID improve response

The Department for International Development (DFID) needed a more cost effective system for the collaboration and sharing of documents within a worldwide team. We partnered with DFID to introduce Google Sites, part of G Suite, and Chrome Browser.  The solution increased the efficiency of DFID’s response to humanitarian crises, whilst decreasing their costs.

African woman showing her produce

About the Department for International Development

The Department for International Development (DFID) leads the UK’s work to end extreme poverty, building a safer, healthier, more prosperous world for all of us which is firmly in the UK’s national interest. We’re ending the need for aid by creating jobs, unlocking the potential of girls and women and helping to save lives when humanitarian emergencies hit.

There's a can-do attitude at Ancoris and they went the extra mile for us. Their hands on approach ensured we met our migration deadline and delivered a working solution to the business.

Service Delivery ManagerDepartment for International Development

Then

  • Expensive system for the creation of collaboration sites and sharing of documents.  
  • Licence fees required for both internal users and external collaborators who used the  system
  • Inefficient communication between system users meant decreased ability to provide life saving services during humanitarian crises
Department for International Development

UK Aid Logo

Now

  • Initial migration of over 40 collaboration sites to Google Sites, part of G Suite, in under 2 months. Data was extracted from the previous system and loaded into templates created by Ancoris.
  • Google Sites are used to create workspaces where 400 members of staff and 1500 local partners can share and collaborate on information, wherever they are in the world
  • Sites can be set up quickly and because it is an intuitive tool, people don’t need much training to be able to use it.
  • A logistics site is used on a daily basis to manage the procurement and transfer of goods and equipment sent overseas, allowing speedier and more coordinated intervention.
  • Reduced costs as G Suite licence is only required for internal users, not external collaborators who can access the information free of charge.
  • Access to a range of other G Suite collaboration and communications features. Staff are now using Google Drive to share documents securely, Google Docs to create and edit documents together and Google Hangouts for video calls.