Published in content on July 2019. 4 minute read

Why choose Google Drive Enterprise for enterprise content management

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There’s a good chance you’re one of the two thirds of companies who are dissatisfied with their enterprise content management (ECM) solution. But switching to a new solution is hard. There’s the hassle of migrating. Your users are familiar with the current system, even if it isn’t working well. Budgets are tight. And will a new system be any better, anyway?

That’s where Google Drive Enterprise comes in.

Here are 7 reasons why you should choose Google Drive Enterprise for your content management platform.

  1. It handles your existing apps, systems and business processes. Drive works with the software you already use. It lets you easily open and comment on Office files and work seamlessly with colleagues who are still using the desktop version of Office apps. In fact, besides G Suite and Office files, Drive can handle around 40 different file types. Drive also helps you move projects forward more quickly, with the ability to easily request and track approvals. Reviewers can view and approve documents at any time, from anywhere, on any device, so being out of the office is no bar to getting work done.
  2. It's fast, seamless and easy to use. Drive Enterprise runs on the same scalable infrastructure that supports billions of users every day, so you know you’ll get fast, reliable performance. Beyond that, an intuitive user interface and features like Quick Access and Suggested Files help users focus on what matters. The Quick Access area puts the files users are likely to need front and centre, typically cutting the time users take to open the right file and start work by 50%. The Suggested Files area uses machine learning to identify patterns in what teams and individuals are working on and flags up important and relevant content for each user.
  3. It helps your employees work more intelligently than they thought possible. Users can easily add metadata to files to help them curate content, creating and applying categories to meet their needs. Powerful Cloud Search capabilities make it easier to discover relevant content. And Workspaces lets users gather all the content for a project in one place. Drive Enterprise can even suggest Workspaces users might want to create and the files they should include.
  4. It can be trusted with your most important information. You benefit from advanced access controls that not only let you manage who can see a file but also whether they can download, copy, print or share it externally. Pincode sharing lets users without Google accounts view, comment on and edit files, with all changes properly attributed. For admins, the Security Centre offers best practice recommendations, actionable insights and integrated remediation, from a comprehensive dashboard.
  5. It meets the demands of regulators. Drive Enterprise is compliant with GDPR, with features like the ability to specify where your data is held and processed. Tools like Vault eDiscovery and archiving ensure you can find and preserve all necessary records for legal and regulatory purposes, with a full audit trail. And Data Loss Prevention (DLP) tools automatically identify and redact sensitive information.
  6. It provides an easy transition from your existing platform. Google Drive Enterprise is a standalone product, so you don’t need to go through the upheaval of moving away from your existing email and desktop tools to change your ECM. And because Drive Enterprise builds on all of Google Cloud expertise in creating intuitive user interfaces and support for collaboration and team working, users find it easy to learn.
  7. It's cost effective. Your monthly charge is based on both the number of users and the volume of data stored — but you only pay for users who are active. Google estimates 98% of companies will pay less with Google Drive Enterprise than with other ECM platforms, and that they can save anywhere between 15% and 80%.

If you’d like to find out more about how Google Drive Enterprise can provide an easy path to better content management, come and talk to the Google Drive Enterprise experts in our G Suite team.

Download: 10 reasons to leap into a  collaborative new world with Google Workspace

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