Digital transformation advice from a UK Google Cloud Premier Partner

Digital transformation advice from a UK Google Cloud Premier Partner

New functionality has been added to Google Drive, making use of machine learning to improve personal productivity.  There are also some new features in GMail (How to set times for Tasks, Canned responses) as well as how to delete history in 1:1 conversations in Google Hangout Meet and Chat.Download our whitepaper for 5 ways to accelerate digital transformation in your  business.

Priority functionality in Google Drive

A new view is available in Google Drive named Priority. Through machine learning, this page shows the documents that should be most relevant to you at any time, based on how you open documents during the day.

You can arrange documents into workspaces to access them more easily from the Priority page. Workspaces are created automatically based on related content, but you can also create your own workspaces to group files stored in various My Drive and shared drive folders.

Find out more in our How To video: 


How to set times for Tasks in Gmail

Google Tasks have been improved with new features this month. As well as setting a date, you can now set a time when creating tasks, and create recurring tasks to show automatically at specific intervals.

Find out more in our How To Video:



How to use Canned Responses in Gmail

If you use the Canned Responses advanced feature of Gmail, you will see new menu options and an easier way to view your canned responses.

To create a canned response that you can insert into a message at any time:
  1. Create a new email message and type all text to be stored as a canned response
  2. Click on the ellipses in the bottom-right corner of the message
  3. Choose Canned responses
  4. Choose Save draft as template, then Save as new template
  5. Type a name for the new canned response and click on Save

Screenshot 2019-04-30 at 13.51.34

You can now insert the canned response into any email message as follows:
  1. Click on the ellipses in the bottom-right corner of the message
  2. Choose Canned responses
  3. Choose the name of the canned response under the Insert Template heading
Screenshot 2019-04-30 at 13.54.01

How to delete history in Google Hangouts Meet & Chat

You can now delete the conversation history of any 1:1 messages in Hangouts Chat. Note that this will remove your copy of the conversation only - the history will still be available to the other person in the conversation.

Screenshot 2019-04-30 at 14.00.53

Now, when you present your screen in a Hangouts Meet meeting, your camera’s video feed will remain visible. This allows other meeting participants to continue to see you while you present.

Screenshot 2019-04-30 at 14.03.22

For more information about how we can help you to create a digital workplace with G Suite, come and talk to our digital transformation experts.

10 ways to use G Suite for collaboration and productivity